Master Your Schedule: The Complete Closeby Calendar Guide

Whether you’re booking a service or offering one, Closeby’s calendar system makes scheduling seamless. No more back-and-forth messages trying to find a time that works—just simple, synced scheduling.

For Service Seekers

Finding Available Times

When you find a service provider you want to book:

1. View their availability — See open time slots at a glance
2. Select your preferred time — Pick what works for your schedule
3. Add details — Include any notes about your specific needs
4. Confirm booking — Both parties receive instant confirmation

Managing Your Bookings

Your dashboard shows all upcoming appointments:

• Date, time, and service details
• Provider contact information
• Easy reschedule or cancel options
• Reminders as appointments approach

For Service Providers

Setting Your Availability

Control when you’re open for bookings:

1. Set your working hours — Define your general availability
2. Block specific times — Mark holidays, breaks, or personal time
3. Set buffer time — Add gaps between appointments if needed
4. Recurring schedules — Set patterns that repeat weekly

Handling Booking Requests

When someone wants to book your services:

• Instant booking — Let clients book available slots automatically
• Request approval — Review and approve each booking manually
• Custom requirements — Set minimum notice periods or booking rules

Avoiding Double-Bookings

Closeby’s calendar syncs in real-time:

• When someone books a slot, it’s immediately blocked
• Your availability updates across all views
• Conflicts are prevented automatically

Pro Tips

For Better Time Management

• Batch similar services — Group similar jobs to reduce transition time
• Build in travel time — Account for getting between appointments
• Set realistic durations — Better to over-estimate than rush

For Fewer No-Shows

• Enable automatic reminders (24 hours and 1 hour before)
• Require confirmation for bookings made far in advance
• Consider a cancellation policy for last-minute changes

For Repeat Clients

• Suggest recurring bookings for regular services
• Use the notes feature to remember client preferences
• Build relationships that turn into ongoing work

Calendar Sync Options

Connect Closeby with your existing calendar:

• Google Calendar — Two-way sync keeps everything updated
• Apple Calendar — iCloud integration for iOS users
• Outlook — Microsoft calendar support

When synced, your personal events automatically block time on Closeby, and Closeby bookings appear in your regular calendar.

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Ready to take control of your schedule? Explore Closeby’s calendar features and make booking simple.